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Council Procurement

The procurement of goods, works and services is a high value activity within the Council that has a critical impact on its performance and success. The County Borough Council spends around £80 million a year on goods, works and services.

We continuously aim to improve the procurement process to obtain best value from the contracts we enter into and to minimise the administration costs of buying.

The Importance of Procurement

We recognise the importance of procurement in delivering our key objectives, and therefore the procurement of goods, works and services is of strategic importance to our operations:

  • It has a direct impact on the Council’s overall expenditure, and the cost of service provision to the people of Wrexham County Borough.
  • It directly affects the Council’s delivery of its services
  • It contributes to the achievement of corporate, departmental and service objectives.
  • It provides a mechanism for delivering key policy objectives, including sustainability, partnership working, equality and economic development.
  • It operates within a complex regulatory framework that must be adhered to.
  • It is an area of potentially high risks; it has an impact on service, it has financial and legal issues and it influences and contributes to the reputation of the Council.
  • It develops the role of the Council as ‘Community Leader’ particularly in relation to sustainability and local economic development.

The Way We Operate

Category Management is the approach adopted by the Authority to control and manage the way in which Procurement activities are undertaken. Hence, Category Management is in place to:

  • Support departmental buying and contracting activity
  • Develop procurement expertise
  • Embed common processes and standardisation of best practice
  • Develop strategic forward procurement plans and support delivery of improved business results
  • Maximise and deliver savings opportunities

In brief, Category management (CM) is a strategic approach to managing all aspects of the procurement cycle. It is a structured way of organising and managing procurement activities and resources by grouping together related products and services across the Council and mapping them to their relevant supply market

Procurement Strategy

The Commissioning, Procurement and Contract Management Strategy has been approved by the Council’s Executive Board. Covering the period 1st April 2018 – 31st March 2021 it sets out the Council’s vision and objectives in relation to the commissioning, procurement and contract management of all third party delivered goods, services and works. It provides the framework to support all areas of the Council in adopting a consistent, comprehensive approach to third party spend. It ensures due compliance due compliance and consideration of the Public Contract Regulations, Welsh Government Procurement Policy, the Councils Contract Procedure Rules, and other associated legislative requirements, whilst helping to ensure best possible outcomes for the Authority and all stakeholders.

Opening Doors Charter

Opening Doors 'the Charter for SME friendly Procurement' has been formally adopted by Wrexham CBC and Official Sign Up has taken place.

By delivering a consistent approach to 'SME friendly Procurement' across not only Wrexham CBC but across the Welsh Public Sector, the Charter aims to provide the SME Community with best possible opportunity to see site of and bid competitively for Public Sector business.

Procurement activity is changing and it is important that SME's and the Public Sector understand each others processes and expectations.

Following the principles of the Charter in our Procurement activities will ensure good practice is consistently delivered.

Selling to the Council Guide

Around £80 million a year is spent by the Council on goods, works and services. It is a high value activity that has a critical impact on our performance and success.

A wide range of public services is provided to nearly 131,000 residents.

This guide aims to provide current / potential contractors and suppliers with information and access to opportunities needed to compete for a share of our business. Success cannot be guaranteed; that depends on the quality, cost and availability of your products and services as well as your organisation’s equality, sustainability and health & safety policies.

Sustainable Procurement Guide

The Sustainable Procurement Guide has been developed to encourage and explain in straightforward, non-specialist terms, how we at Wrexham County Borough Council is looking to introduce sustainable procurement practices into our organisation and systems.

The guide demonstrates current good practice and identifies the opportunities available to pursue sustainable procurement while staying within the framework of public procurement law and obtaining value for money.

Contacts Register

For a list of the Councils contractual arrangements and future projects, please contact procurement@wrexham.gov.uk

Financial Regulations

Chartered Institute of Public Finance and Accountancy (CIPFA) defines Financial Regulations as:-

A written code of procedures approved by the Council, intended to provide a framework for the proper financial management of the Authority. Financial regulations usually set out rules on accounting and audit and administrative procedures and budgeting systems.


Financial Regulations are an important control in mitigating the Council’s financial and governance risks. At Wrexham County Borough Council the Financial Regulations have been split into Financial Procedure Rules and Contract Procedure Rules, with the later specifically related to Procurement (purchasing and contracts).

These Financial Regulations apply to all staff employed by the Council whether they are on a permanent or a temporary contract, and also staff employed on an Agency basis.

Modern Slavery

To demonstrate steps taken / planned to ensure that slavery and human trafficking are not taking place in the Council or its supply chains and in response to the rise of potential victims of trafficking in Wales in recent years Wrexham County Borough Council has formally approved a statement emphasising our commitment to stopping modern slavery.

The Council’s Modern Slavery Statement was approved by the Council’s Executive Board on 23rd July 2019. It highlights ethical commitments in the Council’s Commissioning Procurement and Contract Management Strategy, and associated work activity carried out, including

  • Sign up and progress of actions in relation to the Code of Practice ‘ Ethical Employment in Supply Chains,
  • Employee training to raise awareness among employees; helping them recognise signs of modern slavery and report it,
  • working with partner organisations,
  • Reviewing safeguarding policies
  • review of supply chains and procurement processes.
  • Overall development of more ethical supply chains.